I believe you can do this using a Word Macro, Bobbie.
Here's the long-winded approach as I'm unsure how you're doing this using the keystrokes you mention above. Better print this out.
This method adds a button to the Standard toolbar but you can always assign it to a shortcut key if you wish. By the way, I'm using Word 2000, but this should be similar on 2003.
Open Word. Type in Macro test.
On the Tools menu, point to Macro, and then click Record New Macro.
In the Macro name box, type a name for the macro. I used Add_Initials.
In the Store macro in box, I went with the All Documents (Normal Template).
In the Description box, type a description for the macro. I used Add Initials to FileName.
To assign the macro to a toolbar, click Toolbars. In the Commands box, click the macro you are recording, and drag it to the Standard toolbar. I put it beside the Save button.
The new button will probably be showing its full text name right now, so right click on it and shorten the Name to Initial. You probably want to give it an image, so (after right clicking) select Change Button Image. Choose your favourite image from the list - I went with one of the floppy disk ones with the arrow. I also clicked on Default style so that only the image shows on the toolbar.
Click Close to begin recording the macro.
Use the mouse for the following.
Click File.
Click Save As.
Just use the default name and click Save.
To stop recording your macro, click Stop Recording.
Now we need to edit the macro to make it work the way you want.
On the Tools menu, point to Macro, and then click Macros. Click on the Add_Initials macro and select Edit.
The first part of the Macro should be changed from
- Code: Select all
ActiveDocument.SaveAs FileName:="Macro test.doc",
to
- Code: Select all
ActiveDocument.SaveAs FileName:=Left(ActiveDocument.Name, Len(ActiveDocument.Name) - 4) & "-r.bg.doc",
What that does is backspace over the last 4 characters (the file extension - .doc) and replace it with your initials and the file extension again. You can change what's in the quote marks to anything you want.
That works for me Bobbie. Hope it helps you
Malky